Landowner Resources
This page highlights a few of the most common processes landowners encounter in oil and gas development. While we’ve outlined general steps and examples, it’s important to note that every operator follows its own specific procedures and policies. Because of this, the exact process you experience may vary depending on the company involved.
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Make sure you visit our other Land Owner resource pages for:
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A list of Owner Relations Contact information for drilling companies in your area
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A list of all the County Tax and Assessment websites and phone numbers
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Our goal is to give you a helpful overview while reminding you that the operator’s rules ultimately govern each situation.
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If a mineral or royalty owner passes away, the ownership must be legally updated before payments can continue.
What to Do Next:
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Obtain a certified copy of the death certificate.
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Gather probate documents (such as Letters Testamentary or Affidavit of Heirship).
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Submit documents to Operator via mail or email.
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Allow 2–4 weeks for verification and processing.
Change Of Ownership After Death
Transferring Interests
Ownership can be transferred through sale, gift, or other legal means.
What to Do Next:
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Provide a recorded deed or other official transfer document.
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Include contact information for the new owner.
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Send documents to Operator for review.
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Processing typically takes 2–3 weeks after receipt of complete paperwork.
Keeping your contact information current ensures timely payment and communication.
What to Do Next:​
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Complete the Update Contact Information Form (available online or by request).
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Submit by email or mail.
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Allow 5–7 business days for updates to take effect.
Updating Contact Information
Landowner Resources
If you need a duplicate 1099 or other tax-related form:
What to Do Next:
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Email or call our Owner Relations line to request the form.
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Provide your Owner Number and current mailing address.
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Documents are typically mailed within 7–10 business days.
Tax Document Requests
Checks that are lost, stolen, or not cashed within the valid time period will need to be reissued.
What to Do Next:
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Contact Owner Relations immediately.
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Fill out the Check Replacement Request Form.
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Processing and reissue can take 2–3 weeks depending on bank clearance.
Lost or Stale Checks
Direct deposit ensures faster and more secure payments.
What to Do Next:
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Complete the Direct Deposit Authorization Form.
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Include a voided check or bank verification letter.
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Submit via secure email or mail.
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Activation usually occurs by the next payment cycle.
Direct Deposit Setup
Step-by-Step Guides:
1. Obtain required documents
2. Complete Relevant Form
3. Submit via Mail/Email (Email is always best)
4. Expect processing time
Our goal is to provide you with a clear overview, but if you ever need hands-on guidance, we’re always here to help. Any detailed assistance does require a fee, though we make sure to keep our rates more affordable than most.